Accounts Payable Assistant
Based in Luton, Up to £32,000
About the Role
A well established and growing organisation is seeking a detail oriented Accounts Payable Assistant to join its finance team on a full time, permanent basis. Reporting to the Financial Controller, this position plays a key role in the day to day management of the accounts payable function within a purchase order driven environment.
This role combines ERP based invoice processing with manual controls and requires a strong eye for detail, excellent organisational skills, and a proactive approach to resolving discrepancies and maintaining accurate financial records.
Key ResponsibilitiesAccounts Payable
- Process supplier invoices within a purchase order based accounts payable system
- Match purchase orders, invoices, and delivery documentation to complete three way matching
- Investigate and resolve pricing, quantity, and receipt discrepancies
- Maintain and reconcile GRNI balances
- Ensure invoices are accurately coded, approved, and posted within agreed timescales
Supplier Payments
- Prepare supplier payment runs in line with agreed payment terms
- Upload and process payment files through the banking platform
- Verify supplier payment information, due dates, and supporting documentation
- Maintain accurate audit trails and comply with internal payment controls
- Support approval processes and segregation of duties procedures
Supplier & Internal Relationships
- Reconcile supplier statements and resolve outstanding queries
- Liaise with purchasing, operations, and goods receipt teams to resolve invoice issues
- Act as a key contact for supplier payment enquiries
Reporting & Compliance
- Support weekly and monthly reporting activities, including aged creditors and cashflow reporting
- Ensure VAT is processed accurately in line with UK regulations
- Adhere to internal financial controls and company procedures
- Assist with audit requests and month end close activities
Skills & ExperienceEssential
- Previous experience in an Accounts Payable or Purchase Ledger role
- Experience processing supplier payments using ERP systems and banking platforms
- Strong understanding of three way matching processes
- Knowledge of UK VAT requirements
- Experience reconciling supplier accounts and GRNI balances
- Good Excel skills and strong attention to detail
- Confident communicator with the ability to build effective working relationships
Desirable
- Experience working within manufacturing, engineering, or technical industries
- Familiarity with ERP or MRP systems
- Understanding of financial controls and audit processes
Qualifications
- AAT qualified, part qualified, or qualified by experience
- Relevant finance or business related qualifications beneficial but not essential
